We are a litigation firm known for our strategic management of insurance disputes, arbitration, and trial and appellate work. Schultz Law Group LLP is a litigation boutique with a focused and pragmatic approach to insurance defence. Since our founding in 2015, we’ve built a reputation for delivering strategic results in arbitration, litigation, and appellate matters. We’ve grown by staying true to our commitment: client-first service, high-performance advocacy, and a collaborative team culture.
The Role
We are seeking a reliable and organized Office Coordinator to join our team full-time, working onsite in downtown Toronto. The ideal candidate will have strong administrative and management skills, excellent communication, and the ability to multitask in a fast-paced environment while maintaining confidentiality and professionalism. The position reports to the Director of Operations.
Key Responsibilities
•Launch smooth onboarding and offboarding experiences, from system access to workspace setup.
•Keep operations running seamlessly by tracking projects and updating protocols.
•Drive payroll processing with accuracy and maintain confidential HR files with care.
•Be the go-to first point of contact, creating a polished and welcoming office experience.
•Keep the office looking sharp and fully equipped, with meeting spaces always clean, organized, and tech-ready.
•Own vendor relationships—booking service calls, tracking progress, and keeping everything on schedule.
•Coordinate calendars and meetings with precision, including agendas and follow-ups.
•Run seamless meetings by managing catering, AV equipment, video calls, and materials.
•Draft and proof crisp internal and external communications.
•Bring energy to office culture by helping plan events, team-building activities, and campaigns.
•Create professional documents, reports, and presentations using modern tools.
•Support website updates—from team profiles to job postings and announcements.
•Keep internal communications clear, organized, and easy to navigate.
•Oversee daily office flow, including mail, courier packages, phone calls, and email inquiries.
•Manage fax tracking, inventory levels, and office supply orders.
•Responsible for birthday shoutouts and quick culture boosts that keep the team connected.
Requirements:
•1–3 years of office coordination or management experience preferred
•Strong organizational, multitasking, and time-management skills
•Excellent written and verbal communication skills
•Discretion and ability to handle confidential information with integrity
•Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). LEAP an asset
•Experience with calendar management and scheduling tools
•Familiarity with document management systems (e.g., Primafact) is an asset
•Comfortable coordinating events and liaising with vendors
•Ability to work independently and collaboratively in a fast-paced office environment
•Detail-oriented with strong problem-solving skills
•Customer service management an asset
•Must be available to work full-time, in the office 5 days/week.
Please submit your application to our Director of Operations, Mary DaRosa at mdarosa@schultzlawgroup.ca.
We are committed to providing an inclusive work environment comprised of diverse perspectives, cultures and identities. We welcome applications from all candidates, including applicants with disabilities. If during the recruitment process you require accommodation, please contact our Director of Operations, Mary DaRosa.
We thank all candidates for their interest, however only those selected for further consideration will be contacted.
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